Charge

The Data Governance Committee (DGC) is charged with developing and managing UNCG’s data strategy and implementing institutional data management best practices, standards, and policies. The data strategy is a comprehensive vision and road map for collecting, managing, sharing, and using institutional data. Best practice data management is designed to ensure the accuracy, consistency, trustworthiness, usability, security, and accessibility of UNCG’s data assets.

While DGC members are expected to understand and represent the needs of their direct constituents (workgroup, department, school, college, division), their role on this IT governance committee mandates a personal charge for each member to effectively participate in collaborative decision-making that best advances the overarching university strategic priorities and ensures that institutional technology resources are aligned toward best and highest use for the campus at large.

Scope

Data Governance Committee members have responsibility for managing UNCG data assets both within their individual data domains (academic, enrollment, finance and administration, information technology services, human resources, and advancement) and more broadly across the university as part of an interdependent, institutional data management framework. The DGC is responsible for university wide oversight and management of the institutional data strategy, data governance and data quality.

The DGC has accountability for establishing a framework and methods with clear responsibilities and processes to standardize, integrate, protect, and democratize institutional data. This committee focuses on optimizing institutional data quality and integrity by leading efforts to continuously improve institutional business processes and data. Institutional data includes both internal data elements and those data elements used for mandatory external reporting. For this purpose, institutional data is defined as all data generated to support the academic and administrative functions of the university, including data that falls under external laws or regulations (ex. FERPA, HIPAA, etc).

Committee Authority

The DGC is a decision-making body that provides oversight and management for all institutional data-related issues, implementing standardized coding schemas, data definitions and policies regarding access to and use of institutional data. The DGC is authorized both to make campus-wide rules and key decisions regarding the treatment of institutional data and enforce the Data Governance and Data Quality Programs within their data domains.

Recommendations that result in any one of the following conditions must be escalated to the Executive Steering Committee for a final decision:

  • Need for additional fiscal resources beyond existing budget to support implementation.
  • Need for re-engineering of institutional business processes.
  • Requirement for university policy changes.
  • If majority voting consensus cannot be reached among committee members.

Responsibilities

  • Develop and manage a comprehensive data strategy that includes a vision and roadmap for collecting, managing, sharing, and using institutional data.
    • Work with stakeholders across campus to facilitate development of functional requirements for data, reporting and analytics, and standardization of enterprise tools and training.
    • Recommend business process revisions as appropriate to modernize outdated processes and align with current institutional data needs, integrate cross-divisional functions, enable measurable business outcomes, and ensure ongoing data quality.
    • Identify campus data sources and facilitate their incorporation into an Enterprise Data Model.
  • Implement institutional data management best practices, standards, and policies to ensure the accuracy, consistency, trustworthiness, usability, security, and accessibility of UNCG’s data assets.
    • Develop, implement, continuously evaluate, and maintain institutional data management policies, standards, guidelines, and operating procedures.
    • Enhance institutional data with consistent definitions and classifications according to established data management standards and guidelines.
    • Identify, prioritize, track, and resolve critical data issues to minimize redundancy and errors.
    • Establish clear accountability for institutional data elements.
    • Assist in enforcing data quality and adherence to standards.
    • Coordinate compliance requirements related to laws and regulations that have information management implications and impart a duty upon the Institution.
    • Facilitate institution-wide communication and collaboration related to data coding, use, and policies.
  • Provide leadership to the Data Accountability Subcommittee to ensure the accuracy, consistency, trustworthiness, usability, security, and accessibility of UNCG’s data assets.
  • Provide leadership for development of a holistic approach to building a campus culture of data literacy and analytics, including development of recommendations for training, support, and data quality accountability measures.
  • Make recommendations for modification of the Committee charge as needed to reflect campus and environmental changes.

Membership

The committee chair is appointed by the ESC. Membership in the DMC is based on appointment by the ESC. Current members are:

  • (Chair) Enterprise Data Manager, Information Technology Services
  • Senior Vice Provost
  • Associate Vice Provost of Student Success and Dean of Undergraduate Studies
  • Director of Assessment for Student Affairs
  • Associate Vice Chancellor for Enrollment Management
  • Associate Vice Chancellor for Finance, Finance and Administration
  • Associate Vice Chancellor and Chief Human Resources Officer
  • Assistant Vice Chancellor for University Advancement

Additional appointees as designated by the ESC

Accountability

Those who agree to serve are expected to:

  • Review materials provided prior to each meeting and conduct additional inquiry or research so they come to meetings prepared to discuss topics from an informed position.
  • Attend each of the regular meetings as well as any additional meetings that may be required.  If a member is unable to attend a meeting, instead of sending a delegate in their place, they should work with the committee chair to review the content of the meeting and provide their input to any decision made during the meeting.
  • Actively share information about DGC’s work including decisions made, questions considered, emerging issues, and opportunities for engagement and feedback with departments, schools and divisions in a manner that ensures transparency and broad awareness.
  • Understand and represent the concerns of their respective departments and campus constituents regarding issues related to institutional data governance.

Any DGC members who find they cannot meet these expectations should talk with the committee chair about appointing a new representative.

The DGC reports to the Executive Steering Committee.

Committee Procedures

  • The DGC committee chair will establish procedures for capturing minutes, communicating decisions, and periodically reviewing and updating the committee charge as needed.
  • The DGC meets monthly throughout the calendar year.
  • The DGC committee chair serves as the committee liaison to the Executive Steering Committee and is responsible for recording and communicating committee decisions to campus.