Charge

The purpose of the Data Governance Subcommittee (DGS) is to implement institutional data management best practices, standards, and policies to ensure the accuracy, consistency, trustworthiness, usability, security, and accessibility of UNCG’s data assets.

While DGS members are expected to understand and represent the needs of their direct constituents (workgroup, department, school, college, division), their role on this IT governance committee mandates a personal charge for each member to effectively participate in collaborative decision-making that best advances the overarching university strategic priorities and ensures that institutional technology resources are aligned toward best and highest use for the campus at large.

Scope

The Data Governance Subcommittee is responsible for establishing a framework and methods with clear responsibilities and processes to standardize, integrate, protect, and democratize institutional data. It focuses on optimizing institutional data quality and integrity by leading efforts to continuously improve institutional business processes and data. Institutional data includes both internal data elements and those data elements used for mandatory external reporting. For this purpose, institutional data is defined as all data generated to support the academic and administrative functions of the university, including data that falls under external laws or regulations (ex. FERPA, HIPAA, etc).

Committee Authority

The DGS works through the Data Management Committee to determine and implement standardized coding schemas, data definitions and policies regarding access to and use of institutional data.

Responsibilities

  • Develop, implement, continuously evaluate, and maintain institutional data management policies, standards, guidelines, and operating procedures.
  • Enhance institutional data with consistent definitions and classifications according to established data management standards and guidelines.
  • Identify, prioritize, track, and resolve critical data issues to minimize redundancy and errors.
  • Establish clear accountability for institutional data elements.
  • Assist in enforcing data quality and adherence to standards.
  • Coordinate compliance requirements related to laws and regulations that have information management implications and impart a duty upon the Institution.
  • Facilitate institution-wide communication and collaboration related to data coding, use, and policies.
  • Make recommendations for modification of the subcommittee charge as needed to reflect campus and environmental changes.

Membership

The committee chair is appointed by the ESC. Membership in the DGS is based on appointment by the committee chair with approval by the ESC. Current members are:

  • (Chair) Associate Vice Provost and Director Office of Assessment, Accreditation, and Academic Program Planning
  • University Data Stewards:
    • Campus Enterprises | Associate Vice Chancellor for Campus Enterprises and Real Estate, Finance and Administration
    • Facilities | Associate Vice Chancellor for Facilities, Finance and Administration Faculty Personnel | Senior Vice Provost
    • Finance, Student Accounts | Associate Vice Chancellor for Finance, Finance and Administration Financial Aid | Director of Financial Aid, Enrollment Management
    • Human Resources | Associate Vice Chancellor and Chief Human Resources Officer
    • Research | Research Systems Manager for the Office of Research & Engagement
    • Student | University Registrar
    • Student Health | Director of Student Health Services
    • Student Life/Affairs | Director of Assessment, Student Affairs
    • University Advancement | Assistant Vice Chancellor for Advancement Operations
  • Enterprise Data Manager, Information Technology Services
  • Vice Provost and Dean of The Graduate School
  • Chief Information Security Officer, ITS
  • Associate Vice Provost of Student Success and Dean of Undergraduate Studies
  • Associate Vice Provost and Director for Institutional Research
  • Associate Vice Chancellor for Data Architecture, Reporting and Visualization, ITS
  • Associate Vice Chancellor for Enrollment Management
  • Associate Vice Chancellor for Enterprise Technology Infrastructure and Chief Technology Officer, ITS
  • Additional appointees as designated by the Committee Chair

Accountability 

Those who agree to serve are expected to:

  • Review materials provided prior to each meeting and conduct additional inquiry or research so they come to meetings prepared to discuss topics from an informed position.
  • Attend each of the regular meetings as well as any additional meetings that may be required. If a member is unable to attend a meeting, instead of sending a delegate in their place, they should work with the committee chair to review the content of the meeting and provide their input to any decision made during the meeting.
  • Actively share information about DGC’s work including decisions made, questions considered, emerging issues, and opportunities for engagement and feedback with departments, schools and divisions in a manner that ensures transparency and broad awareness.
  • Understand and represent the concerns of their respective departments and campus constituents regarding issues related to institutional data governance.

Any DGS members who find they cannot meet these expectations should talk with the committee chair about appointing a new representative.

The DGS reports to the Data Governance Committee (DMC).

Committee Procedures

  • The DGS committee chair will establish procedures for capturing minutes, communicating decisions, and periodically reviewing and updating the committee charge as needed.
  • The DGS meets monthly throughout the calendar year.
  • The DGS committee chair serves as the committee liaison to the Data Management Committee and is responsible for recording and communicating committee decisions.