Charge

The Data Management Committee (DMC) develops and manages UNCG’s data strategy, a comprehensive vision and road map for collecting, managing, sharing, and using institutional data, and identifies opportunities to improve data analytics and other data-related processes and systems to enable collaborative, transparent, campus wide data-informed strategic planning and decision-making. The DMC is responsible for oversight and management of institutional data governance, data quality, and campus data literacy initiatives.

While DMC members are expected to understand and represent the needs of their direct constituents (workgroup, department, school, college, division), their role on this IT governance committee mandates a personal charge for each member to effectively participate in collaborative decision-making that best advances the overarching university strategic priorities and ensures that institutional technology resources are aligned toward best and highest use for the campus at large.

Scope

The primary role of the DMC is to build a campus culture of data literacy that is focused on delivering business value through the intelligent use of accurate, accessible institutional data. The DMC is responsible for the oversight and management of enterprise data governance, data quality, and campus data literacy initiatives and for developing the strategy, operational framework, tools, training, and services that enable management of UNCG’s institutional data as a strategic asset and effective data sharing and collaboration across university functional groups. The DMC works closely with the Executive Steering Committee to operationalize data sharing, eliminate bottlenecks that prevent ready access to institutional data, identify and act on opportunities to improve data analytics and other data-related business processes and systems, and generate actionable analytical insights to inform enterprise strategy.

Committee Authority

The DMC is a decision-making body that is responsible for creating an enterprise data management and governance framework that yields accurate, accessible institutional data, evaluating and prioritizing data-driven initiatives, recommending enterprise data literacy and analytics training and support programs, evaluating new data and analytics solutions based on well-defined stakeholder functional requirements, and leading efforts to revise outdated enterprise business processes and align with current institutional data needs to create integration between cross-divisional functions and enable measurable business outcomes.

Recommendations that result in any one of the following conditions must be escalated to the Executive Steering Committee for a final decision:

  • Need for additional fiscal resources beyond existing budget to support implementation.
  • Need for re-engineering of institutional business processes.
  • Requirement for university policy changes.
  • If majority voting consensus cannot be reached among committee members.

Responsibilities

  • Provide leadership to the Data Governance and Data Accountability subcommittees to ensure the accuracy, consistency, trustworthiness, usability, security, and accessibility of UNCG’s data assets.
  • Develop and manage a comprehensive data strategy that includes a vision and roadmap for collecting, managing, sharing, and using institutional data.
    • Work with stakeholders across campus to develop a detailed understanding of functional requirements for data, reporting and analytics, and facilitate standardization of enterprise tools and training.
    • Recommend business process revisions as appropriate to modernize outdated processes and align with current institutional data needs, integrate cross-divisional functions, enable measurable business outcomes, and ensure ongoing data quality.
    • Work closely with the Data Governance and Data Accountability subcommittees and the ITS Data Architecture Team to create a universally accessible data warehouse and serve as the central campus body that promotes democratization of institutional data.
    • Identify campus data sources and facilitate their incorporation into an Enterprise Data Model.
  • Provide leadership for development of a holistic approach to building a campus culture of data literacy and analytics, including development of recommendations for training, support, and data quality accountability measures.
  • Facilitate creation of a “One UNCG” institutional data dashboard and reporting function and develop processes for ongoing prioritization, addition, and removal of data elements in these systems.
  • Serve as the campus data experts and champions and demonstrate the value of data-driven decision-making.
  • Make recommendations for modification of the Committee charge as needed to reflect campus and environmental changes.

Membership

The committee chair is appointed by the ESC. Membership in the DMC is based on appointment by the ESC. Current members are:

  • (Chair) Enterprise Data Manager, Information Technology Services
  • Vice Provost and Dean of The Graduate School
  • Associate Vice Provost of Student Success and Dean of Undergraduate Studies
  • Associate Vice Chancellor for Enrollment Management
  • Associate Vice Chancellor for Finance, Finance and Administration
  • Associate Vice Chancellor and Chief Human Resources Officer
  • Associate Vice Provost and Director for Institutional Research
  • University Registrar
  • Associate Vice Provost and Director Office of Assessment, Accreditation, and Academic Program Planning
  • Additional appointees as designated by the ESC

Accountability

Those who agree to serve are expected to:

  • Review materials provided prior to each meeting and conduct additional inquiry or research so they come to meetings prepared to discuss topics from an informed position.
  • Attend each of the regular meetings as well as any additional meetings that may be required.  If a member is unable to attend a meeting, instead of sending a delegate in their place, they should work with the committee chair to review the content of the meeting and provide their input to any decision made during the meeting.
  • Actively share information about DGC’s work including decisions made, questions considered, emerging issues, and opportunities for engagement and feedback with departments, schools and divisions in a manner that ensures transparency and broad awareness.
  • Understand and represent the concerns of their respective departments and campus constituents regarding issues related to institutional data governance.

Any DMC members who find they cannot meet these expectations should talk with the committee chair about appointing a new representative.

The DMC reports to the Executive Steering Committee.

Committee Procedures

  • The DMC committee chair will establish procedures for capturing minutes, communicating decisions, and periodically reviewing and updating the committee charge as needed.
  • The DMC meets monthly throughout the calendar year.
  • The DMC committee chair serves as the committee liaison to the Executive Steering Committee and is responsible for recording and communicating committee decisions to campus.