March 4, 2022

Posted on May 10, 2022

Meeting Minutes

Members Present:  Dora Gicheva, Jing Deng, Jeff Labban, Jeff Whitworth, Kimberly Littlefield, Prashanti Manda, Richard Cox, Yirong Mo, Vickie Carter

Absent:  Thomas McCoy 

Guests: Susan Letvak, attending for Thomas McCoy

Call to Order

  1. Roll Call – all members were present except Thomas McCoy.
  2. IT Governance Website (Jeff W) – Research Cyberinfrastructure Advisory Sub-Committee (uncg.edu)
    1. The website is live. RCAC minutes are published there.

Old Business

  1. Research CI Survey Update (Kim L)
    1. Previous group decided to take back to the units as representatives, a standardized instrument to collect Research CI priorities from our units with the intent to bring all the information together and look for common priorities amongst the different units as a way to prioritize recommendations for Research CI investment.
    2. Discussed ways to get a broad sampling of information with the units.
    3. Timing: when to start collecting this information? End of this semester? Fall semester?
      1. Will have the members complete the survey on behalf of their units.
  2. IT General Controls Audit Update (Jeff W) 
    1. Will be finished with the audit in the next few weeks. 
    2. Will have audit findings:
      1. Asset Management (ITS) will be one of the findings due to not having a centralized asset management program and a program needs to be developed for it.
      2. Hope to have findings back in a few weeks and will get the information out to the campus as well as be able to brief the group at the next meeting.
    3. No actions right now.

New Business

  • No new business
    • Kim L showed the group the survey and how it works.
      • Discussed how to define priorities for future investment potential as well as current priorities.
      • How to handle collection from the units as well as if there is low turnout.
      • Will reformulate a different strategy in distributing the survey.
        • Can ask department chairs to discuss the survey in the faculty meetings, collect the information and send it to their committee representatives.
      • Decided to have the survey ready to administer in the fall
        • Will be introducing the survey in the ARAC and RAC meetings leading up to administration of the survey.
  • Next meeting in the fall.
    • No meeting in the summer.
    • Will be quarterly, 2 in the fall and 2 in the spring.

Action Items

  • No action items
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